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Developing an Employee Onboarding Process


Many small or medium-sized businesses handle hiring on a case-by-case basis, starting with identifying a need, reviewing candidates, narrowing down the list, and – finally – bringing in the right person for the job. However, there are many advantages to developing a policy for employee onboarding, so that your approach is consistent and streamlined with each new hire. An effective onboarding procedure ensures that you retain the talent you’ve invested in, and don’t experience costly employee turnover or morale problems. Plus, by including appropriate employment agreements as part of the process, there’s more certainty about rights and responsibilities upon termination. Talk to an employment contracts attorney in Florida about these and other best practices for onboarding.

Preparing for the Employee’s First Day 

As an employer, your preparations start well before the day your new hire shows up for work. When you bring on a new employee, make sure you have everything in order for his or her arrival.

  • Prepare a schedule that will cover the entire first week on the job, from the daily tasks to specific projects.
  • Assign a mentor, and prepare that person on how to show the new employee around your company.
  • Create a work station, if applicable. In office settings, clear a desk or cubicle area so the new person has a designated space where he or she feels comfortable. Stock the work station with necessary supplies.
  • Supply the new employee with required work-related forms, including an employee handbook and enrollment documents for benefits.
  • Provide your new hire with an employment contract that covers all aspects of the business relationship. You’ll need to consult with your attorney about using a versatile agreement that covers most situations, but keep in mind that executive hires may require time for their own legal review.

Day One Orientation and Onboarding 

The first day can be overwhelming for a new employee, so make it as easy as possible by spending the time with introductions and orientation.

  • Give a tour of your entire facility, showing the new employee his or her workspace, restrooms, lunch and breaks options, parking areas, and other relevant spaces.
  • Make proper introductions to the new hire’s mentor, managers, co-workers, and others at the work location.
  • Go over the terms and conditions of the employment contract that you require all employees to sign. Make sure the new hire understands all legal obligations and is aware of any restrictive covenants that require compliance. In addition, point out those contractual provisions that last beyond the employee’s termination, such as non-compete clauses and confidentiality issues.

As a business owner, you know the importance of maintaining consistency with all of your company’s operations – and employee onboarding is no different. The key is ensuring that you’re prepared for the new hire’s arrival, including developing employment contracts that protect your business interests and are fair on both sides. For more information on these types of agreements under Florida law, please contact the employment and labor lawyers at Penichet Law in Miami. Our attorneys can tell help you structure employment contracts and draft agreement provisions that make your onboarding process a smooth one.